Administrative Assistant

Administrative Assistant – Export & Customs / International Trade Focus

Location: Hüllhorst, Germany (On-site)

Take the next step in your career and join our team in Hüllhorst, where you will play a key role in coordinating global shipments of high-value instruments. This position goes beyond traditional administration — it is a specialist role in export, customs, and international logistics, ensuring all shipments are handled efficiently and in full compliance with regulations.

Following our recent AEO certification, we are looking for an experienced professional to act as a subject matter expert in international trade compliance, supporting our global operations while working closely with logistics partners and internal teams.

This role is on-site, with flexible working hours between 07:00 and 18:00 to support both business and personal needs.

Key Responsibilities

• Customs & Compliance (AEO):
  Ensure full compliance with international trade and customs regulations, maintaining and supporting AEO standards
• Export Documentation:
  Independently prepare, review, and manage all export and customs documentation (including ATLAS processing)
• Logistics Coordination:
  Coordinate global shipments and schedule collections with freight forwarders and carriers (e.g. FedEx, UPS, Expeditors)
• Reporting & Intrastat:
  Prepare and submit Intrastat declarations and ensure accurate regulatory reporting
• Documentation & Invoice Validation:
  Create and verify pro forma invoices, ensuring accuracy and compliance with international shipping requirements

Your Profile

• Proven experience in export operations, customs, or international trade/logistics
• Strong knowledge of:
• Customs regulations and compliance (AEO preferred)
• ATLAS system
• Tariff classification
• Experience working with international logistics providers and freight forwarders
• Fluent in German and English (written and spoken)
• High level of accuracy, organisation, and ownership
• Collaborative team player with willingness to work on-site

What We Offer

• Flexible working hours within a 07:00–18:00 framework (on-site)
• Opportunity to join a global leader focused on innovation and improving human health
• A role with real impact on international operations and compliance excellence
• Strong focus on career development and progression
• Competitive benefits and a supportive team environment

Why Join Us

This is an excellent opportunity for someone looking to move beyond a purely administrative role into a position with real ownership in export control, customs compliance, and global logistics operations. You will be recognised as a key contributor to maintaining our international standards and operational excellence.

Waters Corporation (NYSE:WAT) is a global leader in life sciences and diagnostics, dedicated to accelerating the benefits of pioneering science through analytical technologies, informatics, and service. With a focus on regulated, high-volume testing environments, our innovative portfolio harnesses deep scientific expertise across chemistry, physics, and biology. We collaborate with customers around the world to advance the release of effective, high-quality medicines, ensure the safety of food and water, and drive better patient outcomes by detecting diseases earlier, managing routine infections, and combating antibiotic resistance. Through a shared culture of relentless innovation, our passionate team of ~16,000 colleagues turn scientific challenges into breakthroughs that improve lives worldwide. 

Diversity and inclusion are fundamental to our core values at Waters Corporation. It benefits our employees, our products, our customers and our community. Waters complies with all applicable federal, state, and local laws. Qualified applicants are considered without regard to sex, race, color, ancestry, national origin, citizenship status, religion, age, marital status (including civil unions), military service, veteran status, pregnancy (including childbirth and related medical conditions), genetic information, sexual orientation, gender identity, legally recognized disability, domestic violence victim status, or any other characteristic protected by law. Waters is proud to be an equal opportunity workplace and is an affirmative action employer. All hiring decisions are based solely on qualifications, merit, and business needs at the time.